These Terms and Conditions govern the provision of fire protection design and engineering services by Vedha Fire. The project shall be considered formally awarded only upon receipt of a valid Purchase Order (PO) from the Client along with the agreed advance payment. By issuing a Purchase Order and releasing the advance payment, the Client confirms acceptance of the approved proposal and these Terms and Conditions unless otherwise agreed in writing.
Vedha Fire provides fire protection design, engineering, and related coordination services. Any use of BIM or 3D modelling forms part of Vedha Fire’s internal design and coordination process. The final deliverables shall be as defined in the approved proposal.
Professional fees are agreed in advance and documented in the approved proposal or quotation. Fees are strictly limited to design and consultancy services and exclude statutory fees, authority charges, inspection fees, vendor costs, or third-party charges unless explicitly stated.
Vedha Fire follows a milestone-based payment structure. Forty percent (40%) of the total professional fee is payable as an advance prior to commencement of any work with Purchese Order. The remaining sixty percent (60%) shall be payable against agreed project milestones linked to defined deliverables. Applicable milestones and payment triggers shall be detailed in the Tender Praposal.
Work shall commence only upon receipt of a valid Purchase Order and the agreed advance payment. Receipt of the advance payment confirms project initiation, allocation of resources, and scheduling. Advance payments are non-refundable once work has commenced.
Invoices shall be raised in accordance with the agreed milestones or as specified in the proposal. Payments are due within the period stated on the invoice. Failure to make payment within the stipulated period may result in suspension of services and withholding of deliverables, without prejudice to Vedha Fire’s rights.
Any services outside the approved scope, including but not limited to changes in architectural layouts, revised design criteria, additional systems, or authority-driven revisions, shall be treated as additional services. Such services shall be undertaken only after written approval and shall be charged separately.
All fees are exclusive of applicable taxes. Goods and Services Tax (GST) or other statutory taxes shall be charged as per prevailing laws.
Vedha Fire reserves the right to suspend services in the event of non-payment, delayed approvals, or prolonged inactivity attributable to the Client. Project timelines shall be adjusted accordingly, and Vedha Fire shall not be liable for delays arising from such circumstances.
Statutory approvals, authority submissions, and final certifications remain the responsibility of the Client unless explicitly included in the agreed scope.
All drawings, models, calculations, and documents produced by Vedha Fire remain the intellectual property of Vedha Fire until full payment of all outstanding fees has been received. Upon full payment, the Client is granted the right to use the deliverables solely for the intended project.
Final drawings, models, calculations, or files shall be released only upon completion of the agreed scope and receipt of all outstanding payments.
For payment-related queries, please contact:
Email: vedhafire@gmail.com
Mobile: +91 8591254949 / +91 9136383533